Fonds F 372 - Saskatchewan Writers' Guild fonds

Title and statement of responsibility area

Title proper

Saskatchewan Writers' Guild fonds

General material designation

  • Textual record
  • Graphic material
  • Sound recording
  • Electronic record
  • Poster

Parallel title

Description type

Private

Title statements of responsibility

Title notes

Level of description

Fonds

Reference code

F 372

Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1969-[2005] (Creation)
    Creator
    Saskatchewan Writers' Guild, 1969-
  • 1969-2005 (Accumulation)

Physical description area

Physical description

16.700m of textual records
36 photographs
28 audio cassettes (27 hr. 58 min.)
3 computer disks; 9 x 9 cm
9 computer disks; 14 x 14 cm
79 prints : posters

Publisher's series area

Title proper of publisher's series

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Statement of responsibility relating to publisher's series

Numbering within publisher's series

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Archival description area

Name of creator

(1969-)

Administrative history

The Saskatchewan Writers Guild was formed in response to a writers' conference held in August, 1969 in Fort Qu'Appelle, Saskatchewan. A committee of five individuals, the Secretariat of the Guild, was elected at this conference to spearhead the establishment of a province-wide organization committed to promoting Saskatchewan writers and writing. Soon after establishing a head office in Regina, the Guild became incorporated. A satellite office also operated in Saskatoon through part of the Guild's history.

The mission of the Saskatchewan Writers Guild has been to serve as an advocate for Saskatchewan writers, to promote Saskatchewan writers and writing throughout the province, to improve the economic status of writers in the province, and to develop the art of writing in writers of all ages. Successful programs run throughout Saskatchewan in the Guild's history include writing colonies, short-term and year-long residencies, various writing workshops, several writing competitions, the Signature and Speakeasy literary readings series, and annual conferences.

The Saskatchewan Writers Guild also has produced many publications throughout its history that promote Saskatchewan writers and writing. They include the Guild's newsletter "FreeLance," its literary journals "Grain" and "Spring," "WindScript," a literary journal aimed at highlighting literary works of teenagers, and occasional publications such as "Saskatchewan Writes!" and several literary arts handbooks.

The Guild has been involved in the City of Regina Literary Awards, the Prairie Festival of Books, the Saskatchewan Book Awards, and the Cathedral Village Arts Festival. It has also been supportive of writers involved in various local writing groups around the province and through its Writers' Assistance Fund.

Currently (2005) the Saskatchewan Writers Guild has a membership of approximately seven hundred members and continues to actively promote Saskatchewan writing. Its head office is located at 205-2314 Fourteenth Avenue in Regina.

Custodial history

Scope and content

This fonds consists of records created, accumulated and used by the Saskatchewan Writers Guild in its operations from 1969 to present. The types of records included are correspondence, financial records, minutes, programming notes, publications, committee reports, annual reports, constitution and bylaws, funding applications, operational records, education and workshop notes, photographs, audio cassettes and posters.

The fonds has been arranged into eight series: Publications; Operational Records; Minutes and Committee Reports; Annual General Meetings and Annual Reports; Funding; Programming; Education and Workshops; and Issues and Organizations.

GR 290 (R-167, R-497, R-564 and R-1208) includes minutes, financial records, correspondence, constitution and bylaws, publications, annual reports, membership lists and memoranda.
R-842 includes publications.
R-E278 includes annual meeting notes, financial statements, annual reports, press releases, brochures, invitations and publications.
R-A21787 (1) - (16) includes photographs of several people at a Saskatchewan Writers Guild conference.

Notes area

Physical condition

Records are in good physical condition.

Immediate source of acquisition

Nick Burton, Executive Director of the Saskatchewan Writers Guild donated some of these records to the Regina office, Saskatchewan Archives in four accessions between 1976 and 1981: Regina 744 (October 12, 1976); R79-160 (June 5, 1979); R81-461 (November 2, 1981); R81-467 (November 2, 1981).

Theresa Heuchart, Secretary of the Saskatchewan Writers Guild donated some of these records to the Regina office, Saskatchewan Archives in two accessions between 1977 and 1978: R77-139 (June 1, 1977); R78-044 (February 22, 1978).

John Trehas donated some of these records to the Regina office, Saskatchewan Archives in one accession in 1984: R84-509 (December 13, 1984).

Pam Bjornson, Executive Director of the Saskatchewan Writers Guild donated some of these records to the Regina office, Saskatchewan Archives in one accession in 1988: R88-304 (September 22, 1988).

Paul Wilson, Executive Director of the Saskatchewan Writers Guild donated some of these records to the Regina office, Saskatchewan Archives in one accession in 2000: R2000-045 (February 14, 2000).

Amy Nelson-Mile of the Saskatchewan Writers Guild donated some of these records to the Regina office, Saskatchewan Archives in one accession in 2000: R2000-266 (July 20, 2000).

Lina Yu Pei-Jung of the Saskatchewan Writers Guild donated some of these records to the Regina office, Saskatchewan Archives in one accession in 2002: R2002-181 (June 14, 2002).

Susan Hogarth, Executive Director of the Saskatchewan Writers Guild donated some of the records to the Regina office, Saskatchewan Archives in one accession in 2004: R2004-254 (August 19, 2004).

The office of the Saskatchewan Writers Guild donated some of these records to the Regina office, Saskatchewan Archives in one accession in 2005: R2005-246 (June 22, 2005).

Arrangement

Order imposed by archivist. Series and sub-series titles supplied by archivist. File titles supplied by archivist where necessary. The factors determining arrangement of the records in GR 290 and R-842 were not documented during the description process.

Language of material

  • English

Script of material

Location of originals

Availability of other formats

Restrictions on access

Some of these records are subject to access restrictions according to the terms of an agreement with the donor dated 14 February 2000. Please consult reference archivist for assistance.
Pre-2001 finding aid is subject to access restrictions. Please consult reference archivist for assistance.

Terms governing use, reproduction, and publication

Use, publication and/or reproduction of records are subject to terms of an agreement with the donor and conditions of the Copyright Act. Please consult reference archivist for assistance.

To consult the records, visit or contact the Regina office.

Finding aids

SAFA 224 (old guide GR 290 and R-842) consists of a fonds level description, series level descriptions, file level listings of textual records and item level descriptions for audiotapes. The electronic finding aid consists of a file level database for textual records and item level descriptions for audiotapes. See also GR 226 which contains item level listings of posters removed to the poster collection. Please consult reference archivist for assistance.

Associated materials

Associated material: MG 295 Robert Currie fonds. Records of Robert Currie's involvement with the Saskatchewan Writers Guild are held by the University of Saskatchewan Archives.

Geoffery Ursell fonds
Records of Geoffery Ursell's involvement with the Saskatchewan Writers Guild are held by the University of Regina Archives and Special Collections.

Anne Campbell fonds
Records of Anne Campbell's involvement with the Saskatchewan Writers Guild are held by the University of Regina Archives and Special Collections.
Related material: F 147 Saskatchewan Library Association fonds
Records relating to the Saskatchewan Writers Guild are contained within this fonds.
F 304 William Marjerrison fonds
Issues of FreeLance magazine from 1972, 1973 and 1979.
F 358 Grace Lane fonds
Papers of the Saskatchewan Writers Guild from 1972-1986.
F 373 Saskatchewan Book Awards
Records relating to the Saskatchewan Writers Guild are contained within this fonds.
F 374 Saskatchewan Publishers Group fonds
Records relating to the Saskatchewan Writers Guild are contained within this fonds.
R-E1142 Lise Perrault
Schedule of the Saskatchewan Writers Guild Eighth Annual Literary Awards.
R-E1144 Don R. Jaques
Records relating to a poetry anthology edited by Jaques entitled New Poems from Saskatchewan.
R-E4576 Amy Nelson-Mile
Regina Sun newspaper articles written by Nelson-Mile between 1999 and 2001.

Related materials

Accruals

Further accruals are expected.

General note

Locations for retrieval: Regina - Hillsdale, Regina - Maxwell.

Some photographs have been retained in the textual records to preserve context.
Accession information for R-E278 is unknown.

Conservation

Archival staff replaced the original file folders with acid-free folders and removed elastic bands, paper clips and other fasteners. If notations existed on the file folders, they were photocopied and placed in the front of the file. Newspaper clippings and facsimiles where photocopied by archival staff wherever possible. Large, unmanageable files were split into smaller parts.

Alpha-numeric designations

Textual records: old guide GR 290 (R-167, R-497, R-564, R-1208), R-842, R-E278.
Photographs: R-A21787 (1) - (16)
Audiotapes: R-16017 to R-16044
Posters: VII. 318 (a-n)

Alternative identifier(s)

Original ID

93

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Control area

Description record identifier

F 372

Institution identifier

Rules or conventions

Saskatchewan Archives. Archival Description Manual 2004.

Status

Final

Level of detail

Language of description

  • English

Script of description

  • Latin

Sources

Contents of the fonds.

Accession area

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