Fonds F 711 - Regina and District Old Timers' Association fonds

Views of warehouse district and of Lorne Street looking south from Baptist church Early Strasbourg homesteaders Street cars at Albert Street and College Avenue during visit of Prince of Wales Victoria Park in Regina showing fountain in centre with Metropolitan Church in background 195th City of Regina, Overseas Battalion band at Camp Hughes Large body of soldiers marching on parade ground followed by small cannon King George with Royal family, military "brass" and Winston Churchill Victoria School

Title and statement of responsibility area

Title proper

Regina and District Old Timers' Association fonds

General material designation

  • Graphic material
  • Textual record

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Description type

Private

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Level of description

Fonds

Reference code

F 711

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Edition statement of responsibility

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area

Date(s)

  • 1897-2006 (Creation)
    Creator
    Regina and District Old Timers' Association Inc., 2000-

Physical description area

Physical description

ca. 1.360m of textual records
414 photographs : prints
15 photographs : negatives

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Archival description area

Name of creator

(2000-)

Biographical history

In November, 1897, the mayor of the town of Regina, North-West Territories, William F. Eddy, invited individuals who had settled in the Regina area in 1882 and 1883 to a meeting to discuss the formation of an old timers' association. The Regina Old Timers' Association was formed in December 1897 with Eddy (president), James Brown (secretary) and W.T. Mollard (treasurer) as the first executive. Membership was originally open to males only although women were later allowed to join. Several men who served as mayor of the City of Regina also served as president of the association in the 1930s and 1940s including Hugh McGillivray, James Balfour and James Grassick.

The mandate of the Association is to collect and preserve historical information on the pioneers of Regina and district. The criteria for membership has changed and broadened over time. Around 1960, the association became known as the Regina and District Old Timers' Association. One of the Association's long standing events is the annual banquet and meeting typically held in May every year. One of the banquet traditions is to honour attendees 90 years of age or older and couples married for 60 years or more. In the 1950s, the Association started a "Book of Greats" to commemorate individuals who have contributed significally to the organization. Some of the individuals included are James Grassick, Fred G. England, Jack England, Gordon F. Connell, D.G.S. Calder, George Bothwell, and Les Hammond.

In 1980, efforts made by the Association helped to establish the Regina Plains Museum. By the mid 1990s, interest in the organization was waning and the executive members discussed disbanding. George Bothwell suggested that the Association continue to operate until 1997, the organization's 100th year. The celebrations held in 1997 brought renewed interest in the association, which decided to continue operating and expand their activities. In 1998, an Archives Committee was formed to gather and preserve the records of the Association more formally and in 1999 the first newsletter was published.

On December 14, 2000, the Association formally incorporated as a non-profit organization and began to use the initials RDOTA more extensively. In 2001, RDOTA started to host an event on Heritage Day. The Association was very active in 2003 with projects and events to commemorate the 100th anniversary of the City of Regina. The Association hosted a "Back to the Old Crossing" event; had its first float in the Buffalo Days Parade; and produced two volumes in the Pioneers! O Pioneers! booklet series. In 2004, the Association was awarded two Municipal Heritage Awards by the City of Regina: an Education Award for the booklet series and the George Bothwell Heritage Award for Public Service.

The Executive Committee of the Association has largely consisted of a past president, president, first vice-president, second vice-president, secretary and treasurer. A Board of Directors composed of elected members oversees operations. Any person may be nominated by the Board as an honorary member for their outstanding public service in Saskatchewan or as a life member for their outstanding service to the Association. The RDOTA currently (2015) continues to operate in Regina.

Custodial history

Margaret Brandon donated some of these records to the Regina office, Saskatchewan Archives in one accession in 2003: R2003-253 (August 13, 2003). The records were stored in the home of her mother, Esther Brandon, a former executive member of the Association.
Some of these records were loaned for copying to the Regina office in one accession in 1978: R78-181 (April 17, 1978).

Scope and content

This fonds consists of records created, accumulated and used by executive members of the Regina and District Old Timers' Association in Regina, Saskatchewan.

The types of records included are meeting minutes; photographs of annual banquets, old fashioned picnics and other events; newsletters; membership lists; registers; correspondence; programmes; newspaper clippings; obituaries and funeral cards; and various financial records, including receipts, financial statements, and bank books.

The fonds includes the handwritten, original diaries of George Watt, a pioneer horticulturalist and musician in Regina. The diaries (27 volumes) date from February 1904 to May 1931 and contain information on the weather, Watt's daily activities and happenings around Regina (collection number R-99).

Publications and some newsletters are located in the R-E and R-F collections. The records in F 711, Boxes 1 to 5 date mainly from the 1940s to 2006 and include minutes, programmes, a scrapbook, correspondence, photographs mainly of annual banquets and picnics, reports of various committees, and records relating to the Back to the Old Crossing event in 2003. The files are arranged in chronological order.

No series assignment was applied to the records in this fonds.

Notes area

Physical condition

Records are in good physical condition.

Immediate source of acquisition

Some of these records were donated to the Regina office, Saskatchewan Archives by executive members of the Regina and District Old Timers' Association, including Evelyn Rogers and Richard Wood, in fourteen accessions between 1956 and 2011: 189 (R) (August 1957); 210 (R) (August 1958); 390 (Photo R) (January 1956); 478 (Photo R) (August 1958); 507 (Photo R) (August 1959); 548 (Photo R) (August 1960); 628 (Photo R) (August 1962); R2003-001 (January 6, 2003); R2003-186 (April 30, 2003); R2003-272 (September 22, 2003); R2004-002 (January 7, 2004); R2005-247 (June 20, 2005); 2007-158 (April 23, 2007); and 2011-116 (July 6, 2011).

Arrangement

Chronological order maintained by archivist.

Language of material

  • English

Script of material

Location of originals

Box number(s): 1-5

Availability of other formats

Restrictions on access

Records are open for research use.

Terms governing use, reproduction, and publication

Use and reproduction of records is subject to terms and conditions of the Copyright Act.

To consult the records, visit or contact the Regina office.

Finding aids

SAFA 694 includes a fonds description, item descriptions of photographs, and item and file descriptions of the textual records in R-99 and the R-E and R-F collections. A file/box list for the textual records in F 711, Boxes 1 to 4 was not created as the records were arranged in chronological order with corresponding file titles by year only.

Associated materials

Related material: The Saskatchewan Historical Society records (SHS 187) in the Regina office relating to the Regina Old-Timers' Association include the constitution; letters from pioneers who arrived before the railway reached Regina in 1882; clippings regarding Association meetings; minutes from December 3, 1897 to October 8, 1929; copies of letters written by Demetrius Woodward to his wife while in the Regina district, November 17, 1879 to August 12, 1882; correspondence regarding old timers' reunion banquets and anniversaries with reminiscences and references to early days in Regina, January 3, 1897 to April 23, 1933.
A programme for the Regina and District Old Timers' Association annual banquet on May 25, 1967 is located in the Regina office (Pamphlet File - Programmes and Invitations - R).
Programmes for the Regina Old-Timers' Association reunion dinners on December 14, 1923 and November 21, 1929 are located in the Regina office (Pamphlet File - Programmes and Invitations - P).

Related materials

Accruals

Further accruals are expected.

General note

Location for retrieval: Regina - Hillsdale
Some electronic copies of photographs are available in Archival Digital Storage.

Conservation

Conservation practices in place at the time of processing were applied to the records in this fonds.

Alpha-numeric designations

Textual records: R-99; R-E3697; R-E4726; R-E4784; R-E4838; R-F160a; R-F160b
Photographs: GM-PH-2720 to GM-PH-2737; R-A4704; R-A4705; R-A4706; R-A4707; R-A4963; R-A5956; R-A5957; R-A5958; R-B1230; R-B1231; R-B1559 (1)-(3); R-B1560; R-B1951; R-B2845; R-B2971; R-B2972; R-B2973; R-B3803; R-B3863; R-B3905; R-B3908; R-B8903 to R-B8919; R-D316

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Description record identifier

F 711

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Rules or conventions

Saskatchewan Archives. Archival Description Manual 2004.

Status

Final

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Language of description

  • English

Script of description

  • Latin

Sources

Content of the fonds.

Accession area